Please Note: Please scroll down to read more about abstract submission policies and requirements. If you have questions, please email abstracts@idweek.org.
View the Abstract Submission Policies
and Requirements.
Have a question? Email abstracts@idweek.org.
*Access limited to IDWeek registrants. (Timeline is subject to change.)
Use the scroll bar above to view more important dates.
IDWeek is proud to offer grants acknowledging distinguished, quality scientific research presented at IDWeek. The IDWeek Program Committee will award these grants to support attendance and travel needs of candidates whose abstracts have been selected and who are scheduled to present their work at the IDWeek meeting.
Case submissions require multiple steps, including an independent attestation required by your program director or faculty attending; thus, we strongly recommend you begin this process early.
Medical students and residents can submit cases; a single case from this applicant pool will be selected. Please encourage mentees and those interested in pursuing a Pediatric Infectious Diseases fellowship to apply.
All submitting/presenting authors must complete and submit a cover letter and consent form stating:
*All authors must sign the cover letter and consent form. If case submissions are found not to be HIPAA compliant, they will be automatically rejected without the option to edit or amend.
Case presentations are always a popular part of the Pediatric Fellows’ Day workshop! We are excited to consider interesting pediatric cases from medical students, pediatric residents, pediatric infectious diseases fellows, and trainees in combined programs including one of the above. Please pay careful attention to the instructions that follow and be sure to read the helpful tips on what makes a great case.
All submitting/presenting authors must complete and submit a signed cover letter stating:
*All authors must sign the cover letter.
The deadline to complete a submission is 11:59 p.m. ET on May 3. Incomplete cases will be deleted without consideration.
The Journal of the Pediatric Infectious Diseases Society, JPIDS, will consider submissions based on the cases presented at Pediatric Fellows’ Day that illustrate a unique aspect of a disease, presentation, or condition. As with all submissions to JPIDS, the Fellows’ Day case presentations may undergo external review and discussion by the Associate Editors. Publication is not guaranteed. Cases should not be submitted to JPIDS prior to Fellow’s Day. Additional instructions regarding submission to JPIDS will be provided to those whose cases are selected for presentation at Pediatric Fellows’ Day.
Submitting a case report to IDWeek will provide an opportunity to have your work reviewed by colleagues in the field of infectious diseases. It also provides an excellent opportunity for fellows in training to showcase their cases to a large audience at IDWeek. Selected cases will be featured in one of two popular Fellows’ Day workshops (one for General or Adult ID training programs and another for Pediatric ID training programs). They may also be selected to present during the Challenging Cases in Infectious Diseases session. Those cases featured in the General or Adult ID Fellows’ Day workshop will also be posted on the Partners Infectious Disease Images website.
Case reports submitted in a General or Adult infectious diseases training program should be submitted for consideration in the General or Adult ID Fellows’ Day workshop or for the Challenging Cases in Infectious Disease session. Case reports submitted in a Pediatric infectious diseases training program should be submitted for consideration in the Pediatric Fellows’ Day workshop.
Case reports of pediatric patients submitted to general infectious diseases training programs may be submitted to both workshops. If the case is selected for both workshops, the author may claim no more than one travel award. Submitting a case to both workshops requires that the submission steps are followed for each workshop.
Fellows, residents and medical students from infectious disease training programs inside and outside of the U.S. may submit case reports for the General Adult ID Fellows’ Day workshop or for the Challenging Cases in Infectious Diseases session. The Pediatric Workshop will also accept case submissions from fellows, residents and medical students. For anyone submitting a case from a non-U.S. program, please pay careful attention to the Health Insurance Portability and Accountability Act (HIPAA) regulations to which all U.S. program trainees must adhere. To be considered for the Fellows’ Day workshops, all authors must ensure that their cases comply with these HIPAA regulations. See HIPAA Regulations.
To ensure that case reports are compliant with Health Insurance Portability and Accountability Act (HIPAA) regulations, please read the list of 18 elements which the U.S. Department of Health and Human Services and National Institutes of Health require the removal of from shared public health information. In the statements below, the healthcare provider is considered the “covered entity.”
De-identifying Protected Health Information Under the Privacy Rule Covered entities may use or disclose health information that is de-identified without restriction under the Privacy Rule. Covered entities seeking to release this health information must determine that the information has been de-identified using either statistical verification of de-identification or by removing certain pieces of information from each record as specified in the Rule.
The Privacy Rule allows a covered entity to de-identify data by removing all 18 elements that could be used to identify the individual or the individual’s relatives, employers, or household members; these elements are enumerated in the Privacy Rule. The covered entity also must have no actual knowledge that the remaining information could be used alone or in combination with other information to identify the individual who is the subject of the information. Under this method, the identifiers that must be removed from the case and images submitted are the following:
Source: U.S. Department of Health and Human Services, National Institutes of Health. (2 Feb. 2007). “HIPAA Privacy Rule.” In addition, if an image of a physical finding is present (even if it is not identifiable), please confirm that the patient or their legal representative has signed a consent form for the image or images to be published for medical education, and that the consent form is on file. The consent form should NOT be submitted but should be kept on file.
