Exhibitor Information

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Floor Plan
Exhibit Schedule
Dates and Deadlines
Costs to Exhibit
Exhibit Fees Include


Exhibit Schedule (tentative and subject to change)

Tuesday, October 1  
Exhibitor Registration 8 a.m. – 6 p.m. 
Exhibitor Move-in (Load in time ends at 5 p.m.) 8 a.m. – 6 p.m.
   
Wednesday, October 2  
Exhibitor Registration 8 a.m. – 6 p.m.
Exhibitor Move-in (Load in time ends at 5 p.m.) 8 a.m. – 6 p.m.
   
Thursday, October 3  
Exhibitor Registration 8 a.m. – 6 p.m.
Exhibitor Move-in 8 – 11 a.m.
Exhibit Hours 10 a.m. – 2 p.m.
   
Friday, October 4  
Exhibitor Registration 9 a.m. – 4 p.m.
Exhibit Hours 10 a.m. – 2 p.m.
   
Saturday, October 5  
Exhibitor Registration 9 a.m. – 2 p.m.
Exhibit Hours 10 a.m. – 2 p.m.
Exhibitor Move-out 2 p.m. – 10 p.m.
   
Sunday, October 6  
Exhibitor Move-out 8 a.m. – 4:00 p.m.

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Dates and Deadlines

  • January 31 – 50% Deposit Due on All Booths
  • February 28 – Exhibit Space Assignment E-mailed
    • Exhibitor Dashboard Available
  • March 5 – Service Kits (NexxtShow Marketplace Opens)
  • March 5 – Exhibitor Housing and Registration Opens through Experient
  • June 21 – 100% Deposit Due, Application for Exhibit Space Due*

*Additional booths will be sold after June 21 as space permits.

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Costs to Exhibit

Commercial Booth Pricing

  • Island $39 per square foot
  • Corner $36 per square foot
  • In-line $33 per square foot

Non-Profit Booth Pricing

  • Corner $25 per square foot
  • In-line $23 per square foot

Exhibitors must also carpet their booth. Carpet ordered by August 30 will cost approximately $215 and up for a 10’x10′ booth.  Additional booth fees that may be incurred, but are not required include:

  • Electrical
  • Furnishings
  • Drayage
  • Labor
  • Internet

Exhibit Fees Include:

  • 4 four complimentary printed badges per 100 sq. ft. (10’x10′) of space
  • Listing in the online exhibitor floor plan (scheduled to launch February 28)
  • Listing in the printed Exhibit Guide
  • Inclusion in the event app
  • 7″ x 44″ identification sign
  • Use of the exhibitor lounge
  • Three days of coffee breaks in the exhibit hall
  • Three days of lunches in the exhibit hall (free lunch to exhibitors?)
  • Access to the Opening Reception with attendees
  • Exclusive access to IDWeek advertising opportunities
  • Exhibitor only ability to host affiliated events such as Learning Lounges, Satellite Symposium, Open Educational Galleries, and Presentation Theaters
  • Unopposed exhibit hall hours 

 

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