IDWeek Frequently Asked Questions
What is IDWeek?
Who should participate?
What does IDWeek offer? What will I learn?
Where will the meeting take place?
What is the deadline to submit an abstract?
How can I secure my hotel?
Will there be shuttle bus service?
How do I obtain a letter of invitation and visa?
How do I obtain a W-9 tax form?
Are there funding or travel grants available?
Where can I get registration help?
How do I contact the IDWeek staff?
Does IDWeek provide child care or nursing facilities?
Will meeting materials be mailed in advance?
What does a spouse/guest badge include?
Will there be a job board?
What is the cancellation policy?
Will SHEA, IDSA, PIDS, and HIVMA each have its own track?
How do I cite an IDWeek Abstract?
Q. What is IDWeek?
A. IDWeek is the annual scientific meeting where infectious diseases professionals can meet, share experiences, and develop collaborations.
- With the theme—Advancing Science, Improving Care—IDWeek features the latest science and bench-to-bedside approaches in prevention, diagnosis, treatment, and epidemiology of infectious diseases, including HIV, across the lifespan.
- IDWeek is the combined annual meeting of the Infectious Diseases Society of America (IDSA), the Society for Healthcare Epidemiology of America (SHEA), the HIV Medicine Association (HIVMA), and the Pediatric Infectious Diseases Society (PIDS).
Q. Who should participate?
A. IDWeek is geared toward healthcare professionals in infectious diseases and healthcare epidemiology and prevention, including researchers, clinicians, quality and patient safety practitioners, epidemiologists, and public health officials, including those who see HIV and pediatric patients. It is a must-attend meeting for professionals who want to stay current, apply state-of-the-art science to clinical care, and excel in their own careers.
Q. What does IDWeek offer? What will I learn?
A. IDWeek offers healthcare professionals in infectious diseases and related disciplines unparalleled access to credible research and innovative practitioners. IDWeek features sessions that present advances in basic, translational, and clinical research in infectious diseases and healthcare epidemiology, including a focus on HIV and pediatric populations. The meeting provides state-of-the-art updates on key topics and issues.
Q. Where will the meeting take place?
A. IDWeek will be held in the Walter E. Washington Convention Center, located at 801 Mount Vernon Pl. NW, Washington, D.C. 20001, from October 2-6, 2019.
Q. What is the deadline to submit an abstract?
A. The abstract submission deadlines have passed.
Q. How can I secure my hotel?
A. The IDWeek housing portal is now closed. IDWeek.org is the official site of the conference and we have been alerted that there are other misleading and fraudulent web sites and email solicitations offering housing for the IDWeek conference. These sites are not affiliated in any way with the conference and IDWeek cannot guarantee your housing if you purchase housing from these sites. For your own protection, please use this official site.
Q. Will there be shuttle bus service?
A. Shuttle bus services are not planned at this point in time. The Walter E. Washington Convention Center is metro accessible. The closest metro stop is Mt. Vernon Sq/7th Street on the Green and Yellow lines.
Q. How do I obtain a letter of invitation and visa?
A. A printable letter of invitation will be available when registration opens.We do not assist in the visa application process. IDWeek will be registered as an international meeting with the International Visitors Office.
Q. How do I obtain a W-9 tax form?
A. Please click here to print the W-9.
Q. Are there funding or travel grants available?
A. IDWeek is unable to provide financial assistance beyond the award opportunities available to those participants who submit an abstract.
Q. Where can I get registration help?
A. Please call experient customer service for help with the online registration process. Please call (844)257-7469 toll free in the U.S. or (240)439-2943 outside the U.S.
Q. How do I contact IDWeek staff?
A. Most questions can be answered by reviewing the information on this website; if you still need assistance please call (703) 740-4961 or email info@idweek.org.
Q. Does IDWeek provide child care or nursing facilities?
A. IDWeek does not provide childcare. There is a Bright Horizon’s childcare center very close to the Walter E. Washington Convention Center that allows for pre-arranged drop-ins. Please contact them at 202-349-0249 for further details.
There will be three nursing mothers stations with comfortable seating at the Convention Center. Attendees must download the MamaVa app to access the nursing the mother pods. Please ask staff (identifed by yellow lanyards, if you need assistance). Additionally, attendees can store breastmilk after signing a waiver in the HQ office in room 156. Children are welcome to accompany attendees in the Exhibit Hall with a signed release, which will be available at the VIP registration desk, and infants are permitted in session room.
During the housing and registration process, those attending IDWeek meeting with family members providing childcare, can select to reserve more than one room when registering for IDWeek. Please include a note requesting adjoining rooms, so we can facilitate with the hotel.
We recognize these measures do not solve the challenges faced by attendees with young children, but we hope they provide assistance. Please contact info@idweek.org with any questions.
Q. Will meeting materials be mailed in advance?
A. No, you will be able to print your attendee badge and pick up your meeting materials onsite.
Q. What does a spouse/guest badge include?
A. Spouses/or others who register as guests are allowed access to the exhibit and poster halls. They will not be permitted to attend scientific sessions.
Q. Will there be a job board?
A. Health eCareers will have a job board in their booth #1233.
Q. What is the cancellation policy?
A. DEADLINE: September 6
REGISTRATION: IDSA, HIVMA, SHEA, and PIDS members are eligible for a refund of their registration fees only. Cancellations must be in writing and received at Experient e-mail at idsa@experient-inc.com no later than September 6 to be eligible for a refund, less a $75 processing fee. Requests received after September 6 will not be accepted.
Substitutes from one individual to another are not allowed.
Nonmember registration and guest fees are nonrefundable.
HOUSING: Please refer to the individual hotel cancellation policy. This varies by hotel.
Q. Will SHEA, IDSA, PIDS, and HIVMA each have its own track?
A. IDWeek will present opportunities for members of all four organizations to meet their own unique educational needs, as well as share insights and expertise with colleagues on cross-cutting issues. Sessions will cover bench-to-bedside advances in prevention, diagnosis, treatment, and epidemiology for pediatric, adult, and HIV populations. Watch for the Preliminary Program in May to view each track; Adult ID, Epidemiology and Infection Control, Global ID, HIV-STD-TB, Investigator ID, and Pediatric ID.
Q. How do I cite an IDWeek abstract?
A. The following is a suggested style for citing IDWeek abstracts:
Example Only
Presenter(s). Title. [Paper/Poster/Talk] presented at IDWeek; October 4-8, 2017; San Diego, CA. http://www.idweek.org
Abstracts from previous IDWeek Meetings are available through the Interactive Program for that year (Visit the Past and Future Events page for the link). In your abstract citation, use the appropriate URL for the meeting in which the abstract was presented.
