Will IDWeek be held virtually?
- Yes, both IDWeek and 24 hours of COVID-19 Chasing the Sun will be 100% virtual.
- Kick–off IDWeek with 24 hours of COVID-19 during Chasing the Sun. This free, global event will begin on Wednesday, Oct. 21, at 9 a.m. ET and conclude on Thursday, Oct. 22, at 9:30 a.m. ET. IDWeek and its partners are joining forces with recognized scientific agencies, non-governmental agencies and infectious diseases organizations from around the world including the Centers for Disease Control and Prevention (CDC), the American Society of Microbiology, Asociacion Panamericana de Infectologia, the Chinese Society of Infectious Diseases, the European Society of Clinical Microbiology and Infectious Diseases, and the Japanese Association for Infectious Diseases each bringing unique global perspectives and data to cover various aspects of COVID-19, including clinical presentation, treatments, diagnostics, vaccine development, infection control and mitigation strategies and other late–breaking issues. Closed captioning in English will be available for this program.IDWeek gratefully acknowledges the partnerships that are providing support for this program through funding from the Centers for Disease Control and Prevention and others (to be added as they are sourced). These funds allow IDWeek to defray production and broadcasting costs and offer the 24-Hours of COVID-19 Chasing the Sun event at no charge to everyone interested in the infectious diseases community and related subspecialties.
- Stay for IDWeek sessions you are excited to view Thursday through Saturday.
I was registered for IDWeek in Philadelphia, what options do I have now that the event is 100% virtual?
- As a registered attendee any hotel arrangements you made using the official IDWeek registration site hosted by Experient will be cancelled automatically. No payments for hotels have been collected and you will not be charged. Any hotel reservations booked outside of the IDWeek registration system need to be cancelled directly with the booking agency or property.
- You will have the option to convert your registration to the virtual program and receive a refund for the difference. View the virtual meeting fees.
- You will have the option to cancel your registration and receive a full refund.
- Anyone who cancelled their registration prior to this announcement will receive a refund of any cancellation fee paid.
- Contact Experient at firstname.lastname@example.org to convert your registration to virtual or to cancel your registration. Kindly respond with your decision before Friday, Aug. 14, 2020.
Will you be refunding registration fees?
Registered attendees have the option to convert their registration fees to the virtual event and receive a refund for the difference or cancel and receive a full refund.
Are you refunding premeeting workshop fees?
Workshops will be available virtually. Registered pre–meeting workshop attendees have the option to convert their registration fees to the virtual workshop or cancel and receive a full refund.
*The “Infectious Diseases ABIM Recertification: Self-Evaluation of Medical Knowledge, IDSA Module Infection Control MOC” workshop has been canceled. Registrants of this workshop will receive a full refund. The Infection Control module will be available via IDSA Academy in October.
What is the cancellation policy for virtual IDWeek and 24 Hours of COVID-19 Chasing the Sun?
IDWeek 2020 and Chasing the Sun will be held 100% virtually and available for 12 months. No cancellations or refunds will be permitted.
If we already requested a refund and were charged the processing fee of $75, can we get this fee back?
Yes, we will be reaching out to everyone who was charged a processing fee to provide a full refund.
Are you refunding the IDSA Foundation donations made during the online registration process?
Your donation can be refunded upon request. Send a request in writing to email@example.com. Donations will be used by the IDSA Foundation unless a refund is requested.
How can I cancel my hotel room reservation?
As a registered attendee, any hotel arrangements you made using the official IDWeek registration site hosted by Experient will be cancelled automatically. No payments for hotels have been collected, and you will not be charged. Any hotel reservations booked outside of the IDWeek registration system need to be cancelled directly with the booking agency or property.
Are you refunding flight or other travel costs?
We are unable to provide refunds for travel expenses. We apologize for any inconvenience and challenges this may cause you.
What will happen to the accepted abstracts?
IDWeek poster and oral abstract presenters will record their presentations to be available in the IDWeek Interactive Planner and app. Poster presenters will also upload a PDF of their poster. Abstracts will be published in OFID.
Can I wait and present my accepted abstract at IDWeek 2021?
Accepted abstracts must be presented during the virtual IDWeek 2020 event. They cannot be held and presented at future IDWeek conferences. Alternatively, accepted abstract presenters may withdraw their accepted abstract by Aug. 7 by sending an email to firstname.lastname@example.org.
How do I register for the 24 Hour COVID-19 Chasing the Sun event or virtual IDWeek 2020?
Please visit Chasing the Sun to register for either or both events.
I am presenting at IDWeek 2020, should I still submit my presentation (PowerPoint, PDF, or handout)?
IDWeek faculty will be contacted separately regarding how to upload and record their presentations. If you have additional questions, please contact Ashley Cavell, Scientific Program Manager.
Will CME be available for the virtual meeting?
IDWeek sessions will begin on Thursday, Oct. 22 and continue through Sunday, Oct. 25. The program will offer 197 CME and MOC credits, all from the comfort of your home or office. An additional 13 CME and 9 MOC credits may be earned from pre-meeting workshops. CPE credits will also be offered; total available hours will be announced soon.
I am an exhibitor/sponsor/affiliated event host of IDWeek 2020. Will we be receiving refunds for our booths, sponsored items, affiliated events, and registrants?
Dana Johnston, Senior Manager, Convention Operations and Meetings, will be in touch with each organization to review the options. Virtual participation is encouraged and appreciated. IDWeek is still identifying all available options for exhibitors, sponsors, and affiliated events hosts. More details will be shared as they become available. We appreciate your patience and hope to share more information by mid-August.
Virtual Abstract Presentation FAQs
When will I find out if my abstract was accepted for presentation at the Virtual IDWeek?
Abstract notification emails will be sent out on July 24.
How will I present if my abstract is accepted?
- Poster presenters will upload a PDF of their poster and an audio recording of their presentation. Instructions will be emailed to presenting authors of accepted abstracts.
- Oral abstract presenters will upload a PowerPoint presentation and a recording of their presentation. Instructions will be emailed to presenting authors of accepted abstracts.
Do I need to register for the Virtual IDWeek to present my abstract?
Yes, all presenting authors will be required to register for IDWeek and upload their registration ID before being allowed to present their abstract. If the presenting author is not registered for IDWeek the abstract will be withdrawn.
Can I wait and present my accepted abstract at IDWeek 2021?
Accepted abstracts must be presented during the virtual IDWeek 2020 event. They cannot be held and presented at future IDWeek conferences. Alternatively, accepted abstract presenters may withdraw their accepted abstract by August 7 by sending an email to email@example.com.
How do I withdraw my abstract?
Accepted abstract may be withdrawn by August 7 by sending an email to firstname.lastname@example.org.
When will abstracts be published? And Where?
Abstracts will be available in the IDWeek online program, mobile app, and in OFID. Abstracts not withdrawn by August 7 may not be able to be removed from the OFID publication.
What is the deadline for uploading my poster?
The deadline for poster uploads will be announced in September and sent directly to presenting authors.
Will IDWeek 2020 abstract still be published in OFID?
Yes, accepted abstracts will be published in OFID.
When do I record my presentation?
More information regarding presentation recording will be available in September and sent directly to presenting authors.
Can I still submit an abstract? Late Breakers?
The IDWeek 2020 Late Breaker Call for Abstracts is still accepting submissions.
Can I edit or change an abstract?
No edits or changes can be made after the abstract has been submitted.
Can I change the presenting author on an abstract?
Yes, the presenting author can be switched to any of the other authors on the abstract. However, a new author cannot be added to the abstract.