Poster Preparation Guidelines

All abstract presenters must register as an attendee.

Poster presentations give authors an opportunity to acquaint conference attendees with the fundamentals of their program, special project, or study analysis quickly and easily.

All posters will be presented at IDWeek 2020 virtually. To present a poster at IDWeek 2020 Online, presenters must upload a PDF of their poster. In addition to creating an ePoster, presenters must also record an audio narration to accompany the ePoster (no longer than 5 minutes), which will act as a guided presentation for attendees to listen to while viewing the poster.

All electronic posters and narration will be uploaded prior to conference and made available to attendees in the Interactive Program Planner and IDWeek Mobile App. Attendees will be able to browse through all ePosters with the ability to filter and sort based on author name and category. Posters and audio will be available online for a minimum of three years.

Be sure to include contact information that it is easily visible on your poster so that attendees may reach out with questions or comments.

NEW! Q&A and Discussion Board

IDWeek has added functionality to facilitate discussion between presenters and viewers. Presenters can opt in to this functionality, it is not mandatory. This feature will allow registered attendees only to post questions directly on your presentation page, and you will be able to login and answer them. There will also be a discussion board where attendees can leave comments regarding the presentation. Presenters who opt in will be asked to login to the site between the dates of Oct 21-31 to answer questions and participate in the discussion on their presentation page. Download information regarding the Q&A and Discussion Board.

How do I Upload my ePoster?

Poster presenters will receive an email with instructions to upload their ePoster and record a 5-minute audio narration in the Poster Harvester. The ePoster upload site will remain open through October 14. The poster upload must be a single page PDF document with no back. Poster orientation can be portrait or landscape.

How do I Record my Poster Narration?

Poster Narration will be entirely recorded and collected in the Poster Harvester. The audio recording site will remain open through October 14.

*Please view the video below for a walkthrough of upload a poster and recording audio narration.

Can I include a QR Code in my poster?

Yes, a QR Code can be included in the poster to link to additional resources and information that is housed in another location.

How to Prepare Your Poster

• Use simple fonts and font sizes that are easy to read; use bold type to ensure legibility.
• Use arrows, numbers, bullet points or other devices to show those who will be viewing your poster the preferred sequence in which your poster should be reviewed.
• Keep your text to a minimum.  Your emphasis should be on graphics, charts, graphs and photos.  Save what you might put into text for your Narration recording.
• When composing your poster, use blank space to highlight or offset information.  Place related materials (e.g., photo with accompanying text) close together, and then off-set each item by surrounding it with blank space.  Space your information proportionally.  A good way is to divide your poster either horizontally or vertically into three or four sections and place your materials within those spaces.
• Avoid crowded and cluttered posters; they are difficult to read and are often disregarded.  Your poster should stimulate discussion, not give a long presentation.
• When choosing a background, remember that neutral or grayish colors will be easier on the eyes than a bright color.  Dark backgrounds will make a dark photo seem brighter, and vice versa.  Color photos look best when mounted on a gray backing.
• Be sure to include the title of the presentation in large letters, the institution where the work was completed, and the authors’ name(s) at the top center of the poster.  Place your mailing and e-mail addresses, telephone numbers and fax numbers in the upper-right-hand corner.
• A reproduction of the abstract placed in the upper-left side of the poster is suggested, as are “Introduction” and “Summary” or “Conclusions” sections for your poster.

Poster Presentation Requirements:

1. For publishing purposes, the poster upload must be a PDF file at highest resolution possible.
2. The aspect ratio (ratio of width to height) should ideally be set to ’16:9′
3. The complete poster is limited to one slide only. That means one single page for your PDF file.
4. Fonts should be sans-serif (e.g., Arial, Calibri, etc.)
5. Minimum font size should not be smaller than 6pt