Abstracts & Cases

The Late Breaker Abstract submission site is closed.

Submit your Late Breaker Abstract by Aug. 16 at 11:59 p.m. ET

Please Note: Please scroll down to read more about abstract submission policies and requirements. If you have questions, please email abstracts@idweek.org.

Deadline extended until
May 5, 7 a.m. ET 

View the Abstract Submission Policies
and Requirements.

Have a question? Email abstracts@idweek.org.

Important Dates for 2023

*Access limited to IDWeek registrants. (Timeline is subject to change.)

Regular Deadline Abstract Titles Released*
(Interactive Program Site)
Late Breaker Abstract Notifications
All Abstract Text Released*
(Interactive Program Site)
All Abstract Presentations Released*
Sept. 6
Sept 13
Oct. 4
Oct. 11

Use the scroll bar above to view more important dates.

Abstract General Information

Policies and Procedures
Abstract FAQs
Abstract Tips & Formatting
Abstract Changes/Edits
Author Requirements

Abstract Travel Awards

IDWeek is proud to offer grants acknowledging distinguished, quality scientific research presented at IDWeek. The IDWeek Program Committee will award these grants to support attendance and travel needs of candidates whose abstracts have been selected and who are scheduled to present their work at the IDWeek meeting.

Call for Cases

The Case submission site is closed.

Deadline extended until
May 5, 7 a.m. ET 

Have a question? Email cases@idweek.org.

Case Submission Process

Case submissions require multiple steps, including an independent attestation required by your program director or faculty attending; thus, we strongly recommend you begin this process early.

Medical students and residents can submit cases; a single case from this applicant pool will be selected. Please encourage mentees and those interested in pursuing a Pediatric Infectious Diseases fellowship to apply.

All submitting/presenting authors must complete and submit a cover letter and consent form stating:

  • That the submitter/presenter is enrolled as a fellow in an ID training program or as a resident or medical student;
  • The case has not been published or submitted for publication elsewhere;
  • That no confidential patient information is revealed (see HIPAA Regulations and list of 18 identifiers that must be removed);
  • Program director/faculty attending must complete and sign the attestation form. The form must be uploaded with the other files during the submission process. Please note that it is the responsibility of the primary/submitting author to provide a copy of the case presentation directly to the program director/faculty attending for review;
  • That if the case includes an image of a physical finding, a signed consent form from the patient or legal guardian has been obtained and is on file;
  • All contributors are acknowledged in the letter and case report, have given their permission for the case to be published on the Partners Infectious Disease Images website, and have agreed to the transfer of copyright of the case and images to the Infectious Diseases Society of America (IDSA) if the case is accepted for presentation;
  • That the case includes the affiliations of all the contributing authors;
  • The units and reference ranges for all laboratory tests are specified.

*All authors must sign the cover letter and consent form. If case submissions are found not to be HIPAA compliant, they will be automatically rejected without the option to edit or amend.

Case presentations are always a popular part of the Pediatric Fellows’ Day workshop! We are excited to consider interesting pediatric cases from medical students, pediatric residents, pediatric infectious diseases fellows, and trainees in combined programs including one of the above. Please pay careful attention to the instructions that follow and be sure to read the helpful tips on what makes a great case.

All submitting/presenting authors must complete and submit a signed cover letter stating:

  • That the submitter/presenter is enrolled as a fellow in an ID training program or as a pediatric resident or medical student;
  • The case has not been published and will not be published prior to Fellows’ Day;
  • That no confidential patient information is revealed (see HIPAA Regulations and list of 18 identifiers that must be removed);
  • That if the case includes an image of a physical finding, a signed consent form from the patient or legal guardian has been obtained and is on file;
  • That the case includes the affiliations of all the contributing authors;
  • The units and reference ranges for all laboratory tests are specified.

*All authors must sign the cover letter.

The deadline to complete a submission is 11:59 p.m. ET on May 3. Incomplete cases will be deleted without consideration.

The Journal of the Pediatric Infectious Diseases Society, JPIDS, will consider submissions based on the cases presented at Pediatric Fellows’ Day that illustrate a unique aspect of a disease, presentation, or condition. As with all submissions to JPIDS, the Fellows’ Day case presentations may undergo external review and discussion by the Associate Editors. Publication is not guaranteed. Cases should not be submitted to JPIDS prior to Fellow’s Day. Additional instructions regarding submission to JPIDS will be provided to those whose cases are selected for presentation at Pediatric Fellows’ Day.

Why Submit?

Submitting a case report to IDWeek will provide an opportunity to have your work reviewed by colleagues in the field of infectious diseases. It also provides an excellent opportunity for fellows in training to showcase their cases to a large audience at IDWeek. Selected cases will be featured in one of two popular Fellows’ Day workshops (one for General or Adult ID training programs and another for Pediatric ID training programs). They may also be selected to present during the Challenging Cases in Infectious Diseases session. Those cases featured in the General or Adult ID Fellows’ Day workshop will also be posted on the Partners Infectious Disease Images website.

Which Workshop?

Case reports submitted in a General or Adult infectious diseases training program should be submitted for consideration in the General or Adult ID Fellows’ Day workshop or for the Challenging Cases in Infectious Disease session. Case reports submitted in a Pediatric infectious diseases training program should be submitted for consideration in the Pediatric Fellows’ Day workshop.

Case reports of pediatric patients submitted to general infectious diseases training programs may be submitted to both workshops. If the case is selected for both workshops, the author may claim no more than one travel award. Submitting a case to both workshops requires that the submission steps are followed for each workshop.

Who May Submit?

Fellows, residents and medical students from infectious disease training programs inside and outside of the U.S. may submit case reports for the General Adult ID Fellows’ Day workshop or for the Challenging Cases in Infectious Diseases session.  The Pediatric Workshop will also accept case submissions from fellows, residents and medical students. For anyone submitting a case from a non-U.S. program, please pay careful attention to the Health Insurance Portability and Accountability Act (HIPAA) regulations to which all U.S. program trainees must adhere.  To be considered for the Fellows’ Day workshops, all authors must ensure that their cases comply with these HIPAA regulations. See HIPAA Regulations.

Dispositions

Case report disposition notices will be sent on or before July 7 July 13, via email to presenting authors only.  Case report dispositions will not be provided over the telephone.  It is the responsibility of the presenting author to notify and ensure that all co-authors are informed that the case has either been accepted or rejected, and to disseminate the presentation information.  If your case report is accepted, you will receive edits to include in your PowerPoint presentation for the workshop. If you have not received your notification on July 7 July 13, by 11:59 p.m. ET, please send an email to cases@idweek.org.

Case Submission Policies

To ensure that case reports are compliant with Health Insurance Portability and Accountability Act (HIPAA) regulations, please read the list of 18 elements which the U.S. Department of Health and Human Services and National Institutes of Health require the removal of from shared public health information. In the statements below, the healthcare provider is considered the “covered entity.”

De-identifying Protected Health Information Under the Privacy Rule Covered entities may use or disclose health information that is de-identified without restriction under the Privacy Rule. Covered entities seeking to release this health information must determine that the information has been de-identified using either statistical verification of de-identification or by removing certain pieces of information from each record as specified in the Rule.

The Privacy Rule allows a covered entity to de-identify data by removing all 18 elements that could be used to identify the individual or the individual’s relatives, employers, or household members; these elements are enumerated in the Privacy Rule. The covered entity also must have no actual knowledge that the remaining information could be used alone or in combination with other information to identify the individual who is the subject of the information. Under this method, the identifiers that must be removed from the case and images submitted are the following:

  1. Names.
  2. All geographic subdivisions smaller than a state, including street address, city, county, precinct, ZIP Code, and their equivalent geographical codes, except for the initial three digits of a ZIP Code if, according to the current publicly available data from the Bureau of the Census: The geographic unit formed by combining all ZIP Codes with the same three initial digits contains more than 20,000 people. The initial three digits of a ZIP Code for all such geographic units containing 20,000 or fewer people are changed to 000.
  3. All elements of dates (except year) directly related to an individual, including birth date, admission date, discharge date, date of death; and all ages over 89 and all elements of dates (including year) indicative of such age, except that such ages and elements may be aggregated into a single category of age 90 or older.
  4. Telephone numbers.
  5. Facsimile numbers.
  6. Electronic mail addresses.
  7. Social security numbers.
  8. Medical record numbers.
  9. Health plan beneficiary numbers.
  10. Account numbers.
  11. Certificate/license numbers.
  12. Vehicle identifiers and serial numbers, including license plate numbers.
  13. Device identifiers and serial numbers.
  14. Web universal resource locators (URLs).
  15. Internet protocol (IP) address numbers.
  16. Biometric identifiers, including fingerprints and voiceprints.
  17. Full-face photographic images and any comparable images.
  18. Any other unique identifying number, characteristic, or code, unless otherwise permitted by the Privacy Rule for re-identification.

Source: U.S. Department of Health and Human Services, National Institutes of Health. (2 Feb. 2007). “HIPAA Privacy Rule.” In addition, if an image of a physical finding is present (even if it is not identifiable), please confirm that the patient or their legal representative has signed a consent form for the image or images to be published for medical education, and that the consent form is on file.  The consent form should NOT be submitted but should be kept on file.

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